Shows each employee's current week and month attendance from Clock-In records so Management can decide who still has roster capacity.
Weekly ordinary-hours target: 45 hours
Tracker aims to roster each employee to 45 ordinary hours for the week without unnecessary overtime. Management may approve up to 1 additional paid overtime hour for a specific ordinary working day when needed. Sunday and public-holiday premium work remains separate.
0
Available · ordinary hours still needed
0
Near weekly target
0
Ordinary hours complete
Employee
This week
Ordinary hours
Approved OT worked
Hours to 45
This month
Sunday shifts
Today OT approval
Roster guide
Loading staff summary…
Fair Daily Roster Generator
Builds a suggested roster from actual hours worked, month-to-date attendance, existing saved rosters, staff availability and leadership requirements.
Not set yet
Press CREATE / CHANGE STAFFING PLAN. Tracker will ask how many Day Shift staff you need and whether a Night Shift is required.
Next 3 Days
Prepare and save each roster up to three days ahead. Later days automatically consider earlier saved rosters when balancing staff fairly.
Choose a date and generate a roster.
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Day Shift
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Night Shift
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Off
Create system login
Create Driver, Laundry, Clock Kiosk or Manager access. New passwords must be 12+ characters with upper case, lower case, a number and a symbol.
Password & Account Security
Manager-only password controls. Passwords must be at least 12 characters and include upper case, lower case, a number and a symbol. Password resets are server-side and audited.
Change My Password
Reset Staff/System User Password
Use this if a Driver, Laundry POS, Kiosk or another Manager needs a password reset. Your own Manager password is required to confirm the reset.
Add employee
Free text is stored exactly as entered. Payroll can calculate values such as R367.50 or 245 + 122.50 automatically.
Employee Management
Select OPEN / EDIT to change employee details, role, daily rate, free-text Night Shift rate, active status or backup PIN. Employee pay information remains Management-only.
Employee Leave, Sick Leave & Availability
Plan leave in advance, record sick leave, and automatically prevent unavailable staff from being selected by the roster generator.
Upcoming / Current Leave
Planned and approved entries are treated as unavailable when roster blocking is enabled.
ROSTER LINKED
Leave & Sick History
Recent records for audit, payroll reference and staff planning.
Staff Face Enrolment
Guided automatic face enrolment captures 6 quality views, verifies them live, and lets Management add views without deleting the employee's current working profile.
Management only
Clock-In Time & Shift Settings
Management only · these settings control Day Shift, Night Shift, lateness and lunch time. Time zone: Africa/Johannesburg.
Day Shift
DAY
Night Shift
NIGHT
Night shift ends the following morning.
A staff member is marked YOU ARE LATE! when Clock In is later than the shift start plus the configured grace period.
Night Shift may run across midnight; the system keeps the shift attached to the date it started.
Clock-In Backend — Today
Employee
Status
Shift
Clock in
Late
Lunch
Clock out
Role
Customer setup
Create a customer here, then open the customer profile below to edit pricing, VAT, address and special information.
Yoco Neo Touch · Web POS Integration
Neo Touch-ready card payments for Mr Pinkys Tracker. Tracker sends the exact amount and order reference to Yoco Web POS, waits for the terminal result, and only marks the order paid after Yoco confirms success.
CONNECTION STEPS
1. Yoco enables/authorises Web POS access for Mr Pinkys Tracker. 2. Create or enter the Neo Touch Web POS device. 3. Test the connection. 4. Enable automated card payments.
YOCO ACCOUNT AUTHORISATION
Check whether the secure server-side Web POS credential has been authorised.
NOT CONNECTED
Neo Touch payments remain manual until Yoco Web POS has been authorised and the terminal connection has passed a test.
Yoco account credentials/tokens remain server-side only and are never saved in the browser, receipt, ZIP package or customer data. If Yoco has not yet enabled custom Web POS access, this screen stays safely in manual-card mode.
POS VAT Settings
VAT is currently optional and controlled by Management. Keep VAT disabled until Mr Pinkys is formally VAT registered. When enabled, each completed POS order stores its own VAT snapshot so historical slips stay correct even if the VAT rate changes later.
Current status
VAT is disabled. POS prices are charged as entered.
Slip Printer, Labels & Branding
Management controls the customer slip, thermal printer layout, bag labels and Mr Pinkys branding used throughout the system.
The thermal printer is selected through the device/browser print dialog. Pair or install the printer on each phone, tablet or PC that will print.
Manager Operational Actions
Manager has full operational access and can perform the same operational tasks as Laundry/POS, Driver and Clock-In without changing accounts.
Final Beta · Testing Checklist
Recommended checks before treating Tracker as your only operational record.
1. Clock-In — Test clock-in/out, lunch out/in, face capture and PIN fallback.
2. Laundry / POS — Create a real order, add services/extras, process, pack, complete, then print slip and bag tags.
3. Driver — Test Caddy and scooter, a single-stop trip, multi-stop trip, and a second trip on the same day.
4. GPS — Keep Tracker open during the trip. Review the route, customer geofences and unexpected-stop flags.
6. Offline — In a controlled test, disconnect data/Wi-Fi, capture an action, reconnect and confirm synchronisation.
Driver Route Review & Irregular Stops
Google-free GPS route history. Review the actual route recorded by the driver's phone and potential unexplained stops.
Customer Management & Editing
This is the customer editing area. Open a customer below to change the name, customer type, assigned price list, VAT number, address, contact details, discount, status and special instructions.
Categories are the main umbrella headings. Every Product / Service sits under a Category. Example: Category = Guest Laundry → Product = Shirt → charge per item. Domestic / Commercial laundry products can sit under their own categories and charge per kg.
1. Categories (umbrella headings)
The Category is selected first in Billing & Packing. Examples: Guest Laundry, Domestic Laundry, Commercial Laundry, Detergents, Delivery Charges.
2. Price Lists
Edit Domestic, Commercial, Hotel Guest Laundry or create additional price lists. Each product can have a different price per price list.
3. Add Product / Service under a Category
Every Product / Service must belong to a Category. The charging method and measurement unit belong to the Product / Service itself. Example: Guest Laundry → Shirt → By quantity → item. Commercial Laundry → Wash Dry & Iron → By weight → kg.
Products / Services grouped under Categories
Each product/service belongs to one category. Charging method and unit can differ by product. Prices can differ by price list.
Management only
Manager Discount Approval PIN
Set the PIN managers will enter on the Laundry POS when approving a once-off discount.
Payroll Report Rules
These settings are used when the Payroll report is generated. This is not an estimate widget.
Public Holidays & Special Overtime Dates
Add the date once. Payroll reports will automatically identify staff who clocked in on that date and apply the selected multiplier.
The report calculates each clocked workday from the employee's backend daily rate. Sunday half-day work is paid as one full normal day. A full Sunday is paid at the configured Full Sunday multiplier (default 1.5×). Public Holidays use their configured multiplier. If a date is both Sunday and a Public Holiday, the Public Holiday rule is used rather than stacking both multipliers.
South African Public Holidays · Automatic
Tracker automatically maintains the current and next year's statutory South African public holidays for payroll, including Good Friday, Family Day and the Monday-observed rule when a public holiday falls on a Sunday. Management can still add or edit exceptional once-off holidays manually.
Reports, Downloads & Backups
Management only · choose a date range, preview the data, then export to CSV, Excel or PDF. Operational photos can be downloaded as a ZIP.
Management only
Backup location A ZIP is always downloaded to this device's normal Downloads folder. If “Save a copy to Supabase Storage” is ticked, a second copy is uploaded to the private tracker-media/backups/ folder. Use Backup & Disaster Recovery in Management to create and download protected recovery copies.
Select a report and date range.
Customer Period Report
Select one customer and period for a customer-facing operational summary: kilograms processed, collection/delivery visits, bags, rewashes, held/issues, count-sheet compliance, late work and important quality notes.
CUSTOMER REPORT
Choose a customer and period.
Scheduled Management Reports & Monthly Backup
Daily and monthly schedules are stored centrally. Use EDIT SCHEDULE to change recipients, delivery time, monthly day, formats or pause/resume a schedule. Times are shown in South Africa time (Africa/Johannesburg).
EDITABLE
Sends to admin@mrpinkys.co.za and dylan@mrpinkys.co.za.
Month-end safety sequence
Generate → upload to OneDrive → verify → record backup → email confirmation → only then eligible for retention cleanup.
Fleet Management
Add, amend or deactivate vehicles. Active vehicles automatically become available on the Driver page.
Backup & Disaster Recovery
Private manager-only backups are stored separately from the live operational tables. Drivers, laundry staff and kiosk users cannot access the backup archive.
BACKUP STATUS
Checking backup health…
AUTOMATIC BACKUPS: ACTIVE
Daily: 02:00 SAST · Monthly archive: 1st day at 02:15 SAST · Health check: 07:00 SAST Daily retention: 30 days · Monthly retention: 24 months · Commercial count/delivery sheets included · Failure alerts: admin@mrpinkys.co.za + dylan@mrpinkys.co.za
OFF-SITE RECOVERY · ONEDRIVE
Checking OneDrive recovery status…
Backup History
No backup history loaded.
Retention Rules
Laundry Today · Operations Summary
Live production summary for Management. Vehicle information remains separate in Driver / Vehicle Today.
Expected / Received
0
Processing
0
Ready
0
Dispatched
0
Completed Today
0
Late / Overdue
0
Loading laundry summary…
Security & Audit
Manager-only audit trail and controls. Sensitive administration changes and report exports are recorded centrally.
These controls only affect the audit view below. They do not change security permissions or delete audit records.
Editable Security Settings
Central session-lock settings used by Tracker. Changes are Manager-only and recorded in the audit trail.
CENTRAL SETTINGS
Current device policy: Manager 15 min · Laundry/Driver 45 min · Kiosk 480 min
Employee personal information: Manager only · Clock RPC: Authenticated users only · Report exports: Recorded in audit trail.
Audit Log
0 events
Open this section to load recent security events.
Driver / Vehicle Today
Drivers and vehicles active today.
Live Driver / Vehicle Location
Latest GPS position while the Driver Day is active — including between trips. Trip GPS points are stored against the individual trip for route review.
No live locations loaded yet.
Live tracking runs from Start Day until End Day and requires location permission on the driver's phone. Tracker records movement continuously through the browser, targets a point at least every configured interval or after meaningful movement, and stores trip points against that trip. If the phone fully closes or the operating system suspends the browser, web-platform background restrictions can temporarily pause updates; Tracker automatically re-arms GPS when the portal resumes.
Laundry Jobs
Latest laundry jobs and their current status.
Staff Clock In / Out
Identify face → confirm shift, role and station → clock in/out. Use Lunch Out / Lunch In for the one-hour lunch break.
Identify employee
Face engine loading
FACE DETECTED
Recognising…
Stand in front of the camera and tap IDENTIFY FACE.
Clock Actions
PIN backup only
Use only if the face is not recognised. A live face image is still captured.
Clocked In / Out
Live status for today, including Day and Night Shift.
MR PINKYS TRACKER
DRIVER LOGISTICS
Driver Capture
Start the day once, then complete one or more trips. Each trip can have one or many customer stops.
TODAY'S TRIP PROCESS
Start Day, Trip activity and End Day are separated below so each stage is clear.
1
START TRIPBegin a new trip.
→
2
ADD CUSTOMER STOP(S)Add one or more customers to the trip.
→
3
FINISH TRIPClose the trip after all stops are complete.
At each customer: press START CUSTOMER VISIT first. Bags, count sheets and photos can be completed afterwards when the driver actually sees what is being collected or delivered.
STEP 1 · START DAY
Start day
You can still end the day after one trip, or continue with additional trips when needed.
VW Caddy registration is fixed as CL43340.
Fuel gauge picture
Required for the Caddy.
Vehicle condition · 4-angle photo check
Take one picture from each side before starting the day. Tracker stores them as one compact vehicle-condition evidence image.
Front
Rear
Left side
Right side
Scooter: no registration, odometer or fuel tracking is required.
Ready to start.
Location services ready——0
✓ Ready.
STEP 2 · TRIPS & CUSTOMER STOPS
Current trip
Not started
Customer delivery information
Saved in Management → Customer Profile and shown automatically when this customer is selected.
DRIVER INFO
Choose Collection & Delivery when both happen during the same visit. Reporting counts both activities without creating two stops.
Customer WhatsApp
Domestic customers normally require notifications. Commercial customers are optional. Enter the number or explicitly mark it not required for this stop.
WHEN DOES THE CLIENT NEED THIS ORDER BACK?
Ask the client during every collection. Record Standard 24h or the client’s requested date and time. You can complete this stop and trip while Laundry / Office assesses and confirms an achievable return date.
Ask the client, then choose Standard 24h or enter the exact date and time.
Count sheet
For any collection, choose one option. If a sheet was received, a clear photo is required.
Collection picture
Photo of the laundry / bags collected from the customer.
Delivery picture
Photo of the laundry / bags delivered to the customer.
Count sheet picture
Required when RECEIVED COUNT SHEET is selected.
Today’s trips
Today’s active and completed trips appear here. Each collection/delivery shows RECORDED only after Tracker has confirmed the database save.
TODAY
No trips have been recorded for today yet.
STEP 3 · END DAY
End Driver Day
This appears only after the day has been started. Complete all stops and trips before ending the day.
Day active
End-of-day check
The active trip will be closed when the day is ended. Vehicle closing odometer/fuel details are requested where required.
MR PINKYS TRACKER
LAUNDRY OPERATIONS · POS
Laundry POS
A simple live view of every active order. Open an order manually, search for it, or scan its Tracker barcode.
⚙ PROCESSING LOCATION
⌕
Manual search and barcode scanning are both supported. Scanning opens the same existing order; it does not replace the manual workflow.
ACTIVE ORDERS
Everything currently on the laundry floor
✓
CLOCKED IN
YOU ARE LATE!
Edit Employee Profile
Stored exactly as entered. For automatic payroll calculation use a single amount or an addition expression such as R245 + R122.50.
Daily role vs primary role
This profile stores the employee’s normal/primary role. The employee can still select a different role or station for a particular shift when clocking in.
Customer Profile
Price list control
Laundry staff will use the price list assigned here automatically. They do not need to choose or change it on the POS.
Payroll Public Holidays
Details
MR PINKYS TRACKER · SESSION LOCKED
This device was inactive and has been locked to protect customer, employee and business information.
Face unlock only works for employees who have been enrolled in Management → Employee Management.
